1.  Purpose:

        On January 1, 2009 Act 3 of 2008, The Right to Know Law, became effective.  This act provided for access to public information, for a designated open records officer for each local agency, for procedure and appeal of agency determination, for judicial review and for the Office of Open Records. 

  1.  Policy:

            The policy of the East Cocalico Township Police Department is to comply with procedures set forth in Open Records Law. 

  1. Definition of Public Records
  1.  A record, including financial record, of a local agency that:
  1.  Is not exempt under 708 of the Right to Know Law.
  2. Is not exempt from being disclosed under any other Federal or State Law or regulation or judicial order or decree.
  3. A record that is not protected by a privilege.
  1. Procedure
  1.  The department will provide public records in accordance with the Pennsylvania Right to Know Law. 
  1.  Designation of open records officer
  1.  The Chief of Police shall be designated as the open records officer of the department.
  1.  If an open records officer has been assigned by the Township, the Chief of Police shall work with the person in that position for any requests regarding information that would not be lawfully accessible by a civilian open records officer.
  1.  The Chief of Police may delegate that position within the department as he deems necessary. 
  1.  Responsibilities
  1. The open records officer shall receive requests submitted to the department under the Right to Know Law, direct requests to other appropriate persons within the department or to appropriate persons in another agency.
  2. The open records officer will track the department’s progress in responding to requests and issue responses as outlined in the act. 
  3. Upon receiving a request for a public record on the PA Office of Open Records Request Form, the opens records officer will:
  1. Note the date of receipt of the written request.
  2. Note the date of the five-day period under section 901 of the Right to Know Law will expire on the written request. 
  3. Maintain an electronic or paper copy of the written request, including documents submitted with the request, until the request has been fulfilled. 
  1.  If the request is denied, it shall be maintained for thirty days, or if an appeal filed, until final determination is issued under section 1101b or the appeal is deemed denied. 
  1. Posting Requirements
  1.  The following information will be posted in the department, and if operational, an Internet website for the department:
  1.  Contact information for the open records officer. 
  2. Contact information for the Office of Open Records or other appeals officer.
  3. Open Records Request Form
  4. Regulations, policies and procedures of the department relating to Right to Know Law.
  1.  Prohibitions
  1.  No policy or regulation of the department shall include any of the following:
  1.  A limitation on the number of records that may be requested or made available for inspection or duplication.
  2. A requirement to disclose the purpose or motive for requesting access to the records. 

The appeals officer for investigative material and reports for Lancaster County is:

Susan Moyer, District Attorney Appeals Officer

Lancaster County Office of the District Attorney

50 North Duke Street, PO Box 83480

Lancaster, PA  17608